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Forms & Files

Use the drop-down menu to list all available forms and files or filter listing by selecting a main topic area. Only those Resource Areas with forms and files entered are listed below.

Currently listing: 79 files

Naming Convention:

ADM Admissions FIN ASST Assistantships
ADV Advising FIN FELL Fellowships
COMM Commencement FIN GTA Graduate Teaching
COUNCIL Graduate Council FIN HEALTH Health Insurance
FACULTY Graduate Faculty

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Download ADM - Application/Decision Deadlines
 62 Kb 		ADM - Application/Decision Deadlines
A list of deadlines for Applications and Decisions.
File: application_decision_deadlines_2010-11_final_for_programs.pdf
Last Updated: 08/20/2009
Download ADM - Graduate Residency Classification Appeal Form
 200 Kb 		ADM - Graduate Residency Classification Appeal Form
This form is for students to complete that wish to appeal their residency classification.
File: gradresidencyclassappeal_form_online.pdf
Last Updated: 09/23/2009
Download ADM - International Transcript Evaluations - Priority Requests
 589 Kb 		ADM - International Transcript Evaluations - Priority Requests
Describes the international transcript evaluation process and use of G-WIS to track evaluations.
File: inttransevalpriorityrequestform.pdf
Last Updated: 07/20/2009
Download ADM - Sample Communications Plan
 20 Kb 		ADM - Sample Communications Plan
Sample communications plan for recruiting students.
File: sample_communications_plan.xls
Last Updated: 07/20/2009
Download ADM - TOEFL Exemption - Countries and Territories in Which English Is the Official Language
 81 Kb 		ADM - TOEFL Exemption - Countries and Territories in Which English Is the Official Language
This flyer includes a list from www.cia.gov citing the countries and territories in which English is the official language. Applicants from these locations are exempt from taking the TOEFL exam requirement for admission purposes.
File: flyer_toefl_exemption_03292005.pdf
Last Updated: 07/20/2009
Download ADV - Advisor Help Guide for DARS Degree Audits
 970 Kb 		ADV - Advisor Help Guide for DARS Degree Audits
UCF advisor help guide for DARS degree audits.
File: ucf_advisor_help_guide_for_dars_degree_audits.pdf
Last Updated: 09/17/2009
Download ADV - Change of Address Form
 119 Kb 		ADV - Change of Address Form
Complete this form to change your local address in your student record at UCF; mail or fax to theh UCF College of Graduate Studies
File: changeofaddress.pdf
Last Updated: 07/20/2009
Download ADV - Change of Name Form
 189 Kb 		ADV - Change of Name Form
Complete and return this form to the Registrar's Office or the UCF College of Graduate Studies to change your name in your student record at UCF
File: changeofnameform_online.pdf
Last Updated: 07/20/2009
Download ADV - Conditional Retention Plan
 221 Kb 		ADV - Conditional Retention Plan
A sample form of a Conditional Retention Plan.
File: conditionalretentionplan_online.pdf
Last Updated: 08/19/2009
Download ADV - Doctoral Committee/Candidacy Status Form
 287 Kb 		ADV - Doctoral Committee/Candidacy Status Form
Submit this form once the student has passed the candidacy exam and before enrolling in dissertation hours
File: doctoralcandidacyform_online.pdf
Last Updated: 09/30/2009
Download ADV - Doctoral Student Progress To Degree: Annual Review Reporting Form (TEMPLATE)
 16 Kb 		ADV - Doctoral Student Progress To Degree: Annual Review Reporting Form (TEMPLATE)
This is a template for the annual review of doctoral student progress to degree.
File: annual_review_reporting_form-_doctoral_progress_to_degree_(feb_2009).docx
Last Updated: 09/16/2009
Download ADV - FERPA Guidelines - Applicant Information
 27 Kb 		ADV - FERPA Guidelines - Applicant Information
Provides a summary of FERPA guidelines for applicant information for reference by graduate faculty and staff
File: ferpa_guidelines_(applicants)_08182005.doc
Last Updated: 07/20/2009
Download ADV - FERPA Guidelines - Current/Former Student Information
 31 Kb 		ADV - FERPA Guidelines - Current/Former Student Information
Provides FERPA guidelines for current and former student information for reference by graduate faculty and staff
File: ferpa_guidelines_(current_&_former_students)_08172005.doc
Last Updated: 07/20/2009
Download ADV - Graduate Petition Form
 185 Kb 		ADV - Graduate Petition Form
Required form for graduate students who wish to request an exception to university policy
File: graduatepetitionform_online.pdf
Last Updated: 09/23/2009
Download ADV - Graduate Probation/Dismissal Recommendation Form
 143 Kb 		ADV - Graduate Probation/Dismissal Recommendation Form
Graduate Probation/Dismissal Recommendation Form
File: probationdismissalrecommendation_form_online_v2.pdf
Last Updated: 07/20/2009
Download ADV - Graduate Residency Reclassification Application and Affidavit
 344 Kb 		ADV - Graduate Residency Reclassification Application and Affidavit
This Application and accompanying documentation must be submitted on or before the last day of registration/add drop of the term for which Florida residency is sought.
File: residencyreclassificationform_online.pdf
Last Updated: 08/03/2009
Download ADV - Graduate Special Leave of Absence Form
 164 Kb 		ADV - Graduate Special Leave of Absence Form
A Special Leave of Absence may be granted to a student in order to temporarily waive the continuous attendance requirement
File: specialleaveofabsence_online.pdf
Last Updated: 07/20/2009
Download ADV - Graduate Status Change Form
 194 Kb 		ADV - Graduate Status Change Form
Departments and colleges use this form to request a change in a student's graduate status
File: graduatestatuschangeform_online.pdf
Last Updated: 07/24/2009
Download ADV - Nine-Hour Release Hold Form
 100 Kb 		ADV - Nine-Hour Release Hold Form
Required to release hold on post-baccalaureate students who have completed nine hours of courses.
File: 9hourholdreleaseform.pdf
Last Updated: 08/04/2009
Download ADV - Probation Letter Template
 27 Kb 		ADV - Probation Letter Template
Probation letter template
File: probation_letter_final_(rev_8-08).doc
Last Updated: 07/20/2009
Download ADV - Sample Dismissal Letter
 32 Kb 		ADV - Sample Dismissal Letter
Sample dismissal letter for students.
File: dismissal_letter_facstaff_guide.doc
Last Updated: 07/20/2009
Download ADV - Thesis Advisory Committee Form
 267 Kb 		ADV - Thesis Advisory Committee Form
Submit this form before a student enrolls in thesis hours
File: thesisadvisorycommform_online.pdf
Last Updated: 09/30/2009
Download ADV - Thesis and Dissertation Approval Form
 1311 Kb 		ADV - Thesis and Dissertation Approval Form
Students should complete this form following the thesis or dissertation defense.
File: thesisdissertationapprovalform_111309.pdf
Last Updated: 11/13/2009
Download ADV - Thesis and Dissertation Attachment Form
 109 Kb 		ADV - Thesis and Dissertation Attachment Form
To be completed and signed by the student and the thesis or dissertation adviser(s).
File: thesis_dissertation_attachment.pdf
Last Updated: 07/20/2009
Download ADV - Transfer Request Form
 161 Kb 		ADV - Transfer Request Form
Departments use this form to request transfer credit for a student's program of study
File: transferrequestform_online1.pdf
Last Updated: 07/20/2009
Download ADV - Traveling Scholar Form
 131 Kb 		ADV - Traveling Scholar Form
Required form for graduate students who wish to attend another institution as a Traveling Scholar
File: travelingscholarform_online.pdf
Last Updated: 07/20/2009
Download COMM - Certificate Certification Checklist
 96 Kb 		COMM - Certificate Certification Checklist
A checklist of items to complete prior to graduation.
File: cert_certchecklist.pdf
Last Updated: 07/20/2009
Download COMM - Doctoral Degree Certification Checklist
 125 Kb 		COMM - Doctoral Degree Certification Checklist
A checklist of items to complete prior to graduation.
File: doc_certchecklist.pdf
Last Updated: 07/20/2009
Download COMM - Education Specialist Degree Certification Checklist
 142 Kb 		COMM - Education Specialist Degree Certification Checklist
A checklist of items to complete prior to graduation.
File: spec_certchecklist.pdf
Last Updated: 07/20/2009
Download COMM - Graduate Certificate Completion Form
 158 Kb 		COMM - Graduate Certificate Completion Form
Graduate certificate students must complete this form to initiate graduate certificate certification.
File: gradcertificatecompletionform_online.pdf
Last Updated: 07/20/2009
Download COMM - Intent to Graduate E-mail Templates
 25 Kb 		COMM - Intent to Graduate E-mail Templates
Templates of the Intent to Graduate e-mail communications that will be sent to students.
File: itg_email_templates_031909.docx
Last Updated: 07/20/2009
Download COMM - Master's Degree Certification Checklist
 139 Kb 		COMM - Master's Degree Certification Checklist
A checklist of items to complete prior to graduation.
File: mast_certchecklist.pdf
Last Updated: 07/20/2009
Download COMM - Online Intent to Graduate Flowchart NEW
 322 Kb 		COMM - Online Intent to Graduate Flowchart NEW
Flowchart explaining the online Intent to Graduate process.
File: flowchart_online_intent_process_newest_version.pdf
Last Updated: 07/29/2009
Download COMM - Posthumous Graduate Degree
 109 Kb 		COMM - Posthumous Graduate Degree
Form to be completed when requesting that a graduate degree be awarded posthumously.
File: gradposthumous.pdf
Last Updated: 08/04/2009
Download COUNCIL - Authorization for New Degree - BOG Criteria Worksheet
 38 Kb 		COUNCIL - Authorization for New Degree - BOG Criteria Worksheet
The attached file is the BOG Criteria Worksheet for a New Degree Authorization.
File: bog_criteria_worksheet.doc
Last Updated: 07/20/2009
Download COUNCIL - Course Action Request Form
 171 Kb 		COUNCIL - Course Action Request Form
Academic programs use this form request the addition, deletion, or revision of a UCF graduate course.
File: courseactionreqform_online.pdf
Last Updated: 09/08/2009
Download COUNCIL - Graduate Equipment Fee Request Form
 181 Kb 		COUNCIL - Graduate Equipment Fee Request Form
Academic program use this form to request to add, delete or review equipment fees for their program.
File: gradequipfeereq_online.pdf
Last Updated: 10/28/2009
Download COUNCIL - Graduate Policies and Procedures for New Programs
 277 Kb 		COUNCIL - Graduate Policies and Procedures for New Programs
Policies and procedures concerning new graduate degree programs.
File: new_degree_grad_procedures_rev._09072007.pdf
Last Updated: 07/20/2009
Download COUNCIL - Materials and Supplies Fee Request Form
 231 Kb 		COUNCIL - Materials and Supplies Fee Request Form
Academic programs use this form for requests to add, increase, or delete materials and supplies fees.
File: materialssuppliesrequest_online.pdf
Last Updated: 10/28/2009
Download COUNCIL - New Degree Program Proposal Format
 135 Kb 		COUNCIL - New Degree Program Proposal Format
Program proposal format and instructions
File: new_degree_proposal_format_2007_04_04.doc
Last Updated: 07/20/2009
Download COUNCIL - New Degree Proposal Worksheets
 44 Kb 		COUNCIL - New Degree Proposal Worksheets
Worksheets required for program proposals
File: new_degree_proposal_worksheets_2007_04_04.xls
Last Updated: 07/20/2009
Download COUNCIL - Nomination and Appointment to Graduate Faculty and Graduate Faculty Scholars
 169 Kb 		COUNCIL - Nomination and Appointment to Graduate Faculty and Graduate Faculty Scholars
Submit this form to request appointment of an individual to graduate faculty or graduate faculty scholar
File: nominationappointmentformforgraduatefaculty_online.pdf
Last Updated: 07/27/2009
Download COUNCIL - Policies Workshop for Graduate Program Directors and Department Chairs, September 2007
 1523 Kb 		COUNCIL - Policies Workshop for Graduate Program Directors and Department Chairs, September 2007
Workshop presented by Graduate Studies covering new and revised graduate policies
File: prog_directors_workshop_presentation_(sept07)_final.ppt
Last Updated: 07/20/2009
Download COUNCIL - Program Recommendation Form
 276 Kb 		COUNCIL - Program Recommendation Form
This form is to be used to revise, add, suspend, or delete degree programs, tracks, or certificate programs.
File: programrecommendationform_online.pdf
Last Updated: 10/01/2009
Download COUNCIL - Report of the Ad Hoc Committee for Electronic Theses and Dissertations
 208 Kb 		COUNCIL - Report of the Ad Hoc Committee for Electronic Theses and Dissertations
Report published June 2004 detailing procedures and policy regarding ETDs at UCF
File: finaletdreport_06302004.pdf
Last Updated: 07/20/2009
Download COUNCIL - Special Topics Request Form
 281 Kb 		COUNCIL - Special Topics Request Form
Academic programs use this form to request the addition of a Special Topics course.
File: specialtopicsreqform_online.pdf
Last Updated: 09/08/2009
Download FACULTY - Joint faculty appointments
 79 Kb 		FACULTY - Joint faculty appointments
Section of the UCF Faculty Handbook describing joint faculty appointments
File: proceduresforjointfaculty_814.doc
Last Updated: 07/20/2009
Download FIN ASST - Assistantship Agreement Flowchart
 36 Kb 		FIN ASST - Assistantship Agreement Flowchart
This is a general flowchart of the overall Assistantship Agreement process effective with Fall 2009 term.
File: simplified_asst_agreement_flowchart_2009-05-15.pdf
Last Updated: 07/20/2009
Download FIN ASST - Assistantship Agreement Tutorial 1 - Introduction
 682 Kb 		FIN ASST - Assistantship Agreement Tutorial 1 - Introduction
Provides overview of the Assistantship Agreement form and process
File: assistantship_agreement_tutorial_1_-_introduction_2009-05-15.pdf
Last Updated: 07/20/2009
Download FIN ASST - Assistantship Agreement Tutorial 2 - Completing the Assistantship Agreement
 737 Kb 		FIN ASST - Assistantship Agreement Tutorial 2 - Completing the Assistantship Agreement
Describes step-by-step instructions for completing the Assistantship Agreement
File: assistantship_agreement_tutorial_2_-_completing_the_assistantship_agreement_2009-05-15.pdf
Last Updated: 07/20/2009
Download FIN ASST - Assistantship Agreement Tutorial 3 - Examples
 1543 Kb 		FIN ASST - Assistantship Agreement Tutorial 3 - Examples
Includes examples for completing the Assistantship Agreement for 9 different scenarios
File: assistantship_agreement_tutorial_3_-_examples_2009-05-15.pdf
Last Updated: 07/20/2009
Download FIN ASST - Exit Form for Graduate Assistants
 126 Kb 		FIN ASST - Exit Form for Graduate Assistants
This form should be used when graduate assistants leave the university, transfer to another university, have stopped out for a period of time, or have filed a leave of absence with the university.
File: gaexitform.pdf
Last Updated: 07/20/2009
Download FIN ASST - Hiring a Graduate Assistant - ePAF
 82 Kb 		FIN ASST - Hiring a Graduate Assistant - ePAF
Human Resources prepared this ePAF procedure to guide you in hiring a graduate assistant
File: hiring_a_graduate_assistant_epaf_2008-03-10.pdf
Last Updated: 07/20/2009
Download FIN ASST - Human Resources ePAF Attachment Guidelines
 19 Kb 		FIN ASST - Human Resources ePAF Attachment Guidelines
Announcement from UCF Human Resources about the ePAF Attachment feature in the ePAF System (3/23/2009).
File: hr_epaf_attachment_guidelines_2009-03-23.docx
Last Updated: 07/20/2009
Download FIN ASST - Schedule - Final Deadlines Flyer
 2153 Kb 		FIN ASST - Schedule - Final Deadlines Flyer
Please submit your graduate assistantships in advance of these dates each semester.
File: assistantships_schedule_final_deadlines_flyer.pdf
Last Updated: 07/20/2009
Download FIN ASST - Supplemental Assignment Form
 233 Kb 		FIN ASST - Supplemental Assignment Form
Required form for graduate assistants who wish to be appointed more than .50 FTE in Fall or Spring semester; more than .75 FTE in Summer semester
File: supplementalassignmentform_online1.pdf
Last Updated: 07/20/2009
Download FIN ASST - Supported Students Database Guide
 685 Kb 		FIN ASST - Supported Students Database Guide
This guide provides an overview of the Supported Students Database.
File: supported_students_db_guide_2009-03-12.pdf
Last Updated: 07/20/2009
Download FIN FELL - Doctoral Fellowship Nomination Form
 62 Kb 		FIN FELL - Doctoral Fellowship Nomination Form
Submit this form to the College of Graduate Studies to nominate students for a UCF Trustees or Presidential Doctoral Fellowship.
File: doctoral_fellowship_nomination_form_2010-2011.docx
Last Updated: 11/20/2009
Download FIN FELL - Fellowship Payment Plans
 168 Kb 		FIN FELL - Fellowship Payment Plans
Includes description of financial obligations associated with university fellowships and certain other fellowship programs
File: fellowship_payment_plans_2006-2007.pdf
Last Updated: 07/20/2009
Download FIN FELL - Fellowships Schedule, 2010-2011
 20 Kb 		FIN FELL - Fellowships Schedule, 2010-2011
Includes all the major fellowship deadlines for 2010-2011.
File: fellowships_schedule_10-2011.pdf
Last Updated: 11/20/2009
Download FIN FELL - Fellowships, 2006-2007
 26 Kb 		FIN FELL - Fellowships, 2006-2007
Provides details for UCF graduate fellowship programs for the academic year 2006-2007
File: gradfellowships_2006-2007.xls
Last Updated: 07/20/2009
Download FIN FELL - Fellowships, 2007-2008
 31 Kb 		FIN FELL - Fellowships, 2007-2008
Provides details for UCF graduate fellowship programs for the academic year 2007-2008
File: gradfellowships_2007-2008.xls
Last Updated: 07/20/2009
Download FIN FELL - Fellowships, 2008-2009
 34 Kb 		FIN FELL - Fellowships, 2008-2009
Provides details for UCF graduate fellowship programs for the academic year 2008-2009
File: gradfellowships_2008-2009.xls
Last Updated: 07/20/2009
Download FIN FELL - Fellowships, 2009-2010
 35 Kb 		FIN FELL - Fellowships, 2009-2010
Provides details for UCF graduate fellowship programs for the academic year 2009-2010
File: gradfellowships_2009-2010.xls
Last Updated: 07/20/2009
Download FIN FELL - Fellowships, 2010-2011
 33 Kb 		FIN FELL - Fellowships, 2010-2011
Provides details for UCF graduate fellowship programs for the academic year 2010-2011
File: gradfellowships_2010-2011.xls
Last Updated: 11/19/2009
Download FIN FELL - Graduate Dean's Fellowship Nomination Form
 62 Kb 		FIN FELL - Graduate Dean's Fellowship Nomination Form
Submit this form to the College of Graduate Studies to nominate students for a UCF Graduate Dean's Fellowship.
File: graduate_dean's_fellowship_nomination_form_2010-2011.docx
Last Updated: 11/20/2009
Download FIN Financials Schedule
 121 Kb 		FIN Financials Schedule
Includes all the major student finances dates for Fall 2009, Spring 2010 and Summer 2010.
File: financials_schedule_2009-11-10.pdf
Last Updated: 11/10/2009
Download FIN GTA - Performance Assessment Form (PDF file)
 340 Kb 		FIN GTA - Performance Assessment Form (PDF file)
This is the university GTA Performance Assessment Form that faculty supervisors complete for GTAs they supervise each semester.
File: gtaassessmentform.pdf
Last Updated: 11/16/2009
Download FIN GTA - Schedule
 108 Kb 		FIN GTA - Schedule
Includes all the major GTA date in the 2009-2010 academic year.
File: gta_schedule_2009-11-10.pdf
Last Updated: 11/10/2009
Download FIN GTA - SPEAK Test Requirement
 16 Kb 		FIN GTA - SPEAK Test Requirement
This flowchart will help you determine if a student is required to take the SPEAK Test or not.
File: speak_test_requirement_2009-06-26.docx
Last Updated: 07/20/2009
Download FIN GTA - Teaching Qualifications - Graduate Teaching Assistant (Job Code 9184) or Graduate Teaching Grader (Job Code 9187)
 102 Kb 		FIN GTA - Teaching Qualifications - Graduate Teaching Assistant (Job Code 9184) or Graduate Teaching Grader (Job Code 9187)
Please submit this form with the first GTA 9184 contract and with the first GTA 9187 contract. Submit it one time only for each GTA job code.
File: ga-teachingassistantandgrader_online.pdf
Last Updated: 08/19/2009
Download FIN GTA - Teaching Qualifications - Graduate Teaching Associate (Job Code 9183)
 145 Kb 		FIN GTA - Teaching Qualifications - Graduate Teaching Associate (Job Code 9183)
Please submit this form with the assistantship contract.
File: ga-teachingassociate_online.pdf
Last Updated: 08/19/2009
Download FIN HEALTH - Health Insurance Form for Graduate Students
 239 Kb 		FIN HEALTH - Health Insurance Form for Graduate Students
The new Graduate Student Health Insurance Form is effective Fall 2009 and is only to be used to request health insurance coverage for qualifying assistantship and fellowship students.
File: healthinsuranceform_online.pdf
Last Updated: 07/20/2009

General Files & Forms
Download College Meeting Handout Fall 2008
 184 Kb 		College Meeting Handout Fall 2008
Recap of announcements during college meetings in fall 2008.
File: collegemeetinghandout_fall2008.pdf
Last Updated: 04/23/2009
Download College Meeting Handout Spring 2009
 808 Kb 		College Meeting Handout Spring 2009
Recap of announcements during college meetings in spring 2009.
File: collegemeetinghandout_spring2009.pdf
Last Updated: 04/23/2009
Download GEM Doctoral Template_AY2010
 58 Kb 		GEM Doctoral Template_AY2010
The Excel template for the Graduate Enrollment Management (GEM) for doctoral programs
File: gem_doctoral_template_ay2010_11_2009-09-17.xls
Last Updated: 10/09/2009
Download GEM Master's Template_AY2010
 48 Kb 		GEM Master's Template_AY2010
The Excel template for the Graduate Enrollment Management (GEM) for master's programs
File: gem_master's_template_ay2010_11_2009-09-17.xls
Last Updated: 10/09/2009
Download Program Directors Workshop_Handouts_September 2009
 2331 Kb 		Program Directors Workshop_Handouts_September 2009
The handouts for the College of Graduate Studies workshop for program directors on September 24, 2009
File: program_directors_workshop_handouts_2009-09-24.pdf
Last Updated: 10/22/2009
Download Program Directors Workshop_Presentation_September 2009
 934 Kb 		Program Directors Workshop_Presentation_September 2009
The College of Graduate Studies workshop for program directors on September 24, 2009
File: program_directors_workshop_presentation_2009-09-24.pptx
Last Updated: 10/09/2009



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