Academic Progress and Graduation Deadlines

	Summer 2009	Fall 2009	Spring 2010
Graduation Audits due to Graduate Studies for master’s and doctoral degrees by 5:00 p.m.	August 19, 2009	December 21, 2009	May 10, 2010
Certificate Completion Forms due to Graduate Studies	August 26, 2009	December 28, 2009	May 17, 2010
Waiver of fall registration for those who have completed all coursework prior to start of term	May 22, 2009	August 28, 2009	January 15, 2010
Graduation applications and updated degree audits due to Graduate Studies	May 22, 2009	August 28, 2009	Graduation applications filed online by students
Degree certification clean up	September 15, 2009	January 29, 2009	June 18, 2010

Admissions Deadlines

	Summer 2009	Fall 2009	Spring 2010
International Students from Abroad
Application deadline	November 1, 2008	January 15, 2009	July 1, 2009
GS decision deadline	December 23, 2008	March 8, 2009	August 25, 2009
ISC deadline for students to submit their immigration documents	February 15, 2009	June 15, 2009	October 15, 2009
International Transfers from U.S. Schools
Application deadline	December 15, 2008	March 1,2009	September 1, 2009
GS decision deadline	February 8, 2009	April 24, 2009	October 8, 2009
ISC deadline for students to submit their immigration documents	February 15, 2009	June 15, 2009	October 15, 2009
Domestic Students
Application deadline	April 15, 2009	July 15, 2009	December 1, 2009
GS final decision deadline	May 1, 2009	August 1, 2009	December 15, 2009

International Services Center

	Summer 2009	Fall 2009	Spring 2010
For International Students
Admissions recommendation deadline		April 27, 2009	September 14, 2009
Send e-mail to admitted international students requesting immigration documents (ISC will send a list of students missing documents)		May 16, 2009	September 28, 2009
Send employee to ISC with hiring paperwork to complete the I-9 form		Prior to but no later than three days from the start date of employment	Prior to but no later than three days from the start date of employment
ePAF deadline for continuing international graduate assistantship recipients		July 27, 2009 by 5:00 p.m.	December 11, 2009 by 5:00 p.m.
ePAF deadline for only new international graduate assistantship recipients		July 27, 2009 by 5:00 p.m.	December 11, 2009 by 5:00 p.m.

Publications

	Summer	Fall	Spring
Submit revisions for the graduate catalog to your college graduate office in the Graduate Catalog Content Management System			February 1
Review your program website and materials, and then make updates so they are ready for fall recruiting	June 1

Fellowships

For a more detailed graduate financials schedule, see Schedule in the Staff Guide.

Deadline	Fall	Spring
Fellowships Reception - attend with your graduate fellowship students	October 7
Start nominating doctoral applicants for UCF Presidential or Trustees Doctoral Fellowships (send to your college graduate office)	December 15
UCF Graduate Fellowship Committee recommends Presidential and Trustees Doctoral Fellowship students		January-March (meets every two weeks)
Summer Mentoring nominations due in the College of Graduate Studies		February 15
Graduate Program Directors submit Provost’s Fellowship nominations to the College Graduate Offices. Nominations should be forwarded on to the College of Graduate Studies as early as possible. It is not necessary to hold nominees until the list is complete.		February 22
RAMP, McNair, Auzenne, and FAMU Feeder fellowship application deadline		March 1
College Graduate Coordinators approve and submit Provost’s Fellowship nominations (including a list of alternates) to the College of Graduate Studies. At the end of the day on March 5th, unawarded fellowships will be reclaimed by the College of Graduate Studies		March 5
Fellowship awards not accepted by students on May 1, 2010, will be reclaimed by the College of Graduate Studies.		May 1 for fall 2010
Continue recruiting your graduate fellowship students throughout the summer		Throughout spring and summer

Assistantship Agreements

For a more detailed graduate financials schedule, see Schedule in the Staff Guide.

Deadline	Fall	Spring
Enter assistantship offers for newly admitted students in the Assistantship Offers Application in GradInfo	until August 15	until December 30
Assign assistantships and tuition remission for the term	April 1	October 1
Give all assistantship, tuition remission, and health insurance info to staff so they can prepare Assistantship Agreements and required supporting documents	April 15	October 15
Deadline for entering offers and acceptances in the Supported Students Database (SSDB in GradInfo). Graduate Studies reassesses the tuition waiver allocation after this date.	May 15
Programs begin preparing assistantship agreements	May	October
Programs begin submitting assistantship agreements to ePAF System and Graduate Assistantship Agreement (GAA) System	June	November
Human Resources deadline for first paydate. The majority of assistantship agreements should be processed by this date.	July 27	December 11
Academic review of students with graduate fellowships, assistantships, or continuing assistantship supplemental assignments	August	December
Last day to submit financial support documentation for all continuing students and new domestic students: includes requests for health insurance, assistantship ePAFs/agreements with tuition waiver requests and tuition payments	August 15, 2009	December 31, 2009
Last day to submit financial support documentation for all new international students: includes requests for health insurance, assistantship ePAFs/agreements with tuition waiver requests and tuition payments	August 31, 2009	January 20, 2010
Final deadline for completing assistantship hiring	September 22, 2009	February 8, 2010
Student award request forms for college/dept paid fellowships due to the College of Graduate Studies	June 1	November 15
GTA performance assessments due to the College of Graduate Studies (gradgta@mail.ucf.edu)	January 4, 2010	May 10, 2010