Prior to participating in graduate-level instruction, ALL individuals must be appointed either to the UCF Graduate Faculty or as a UCF Graduate Faculty Scholar. The Graduate Council has defined the privileges of those appointed and the policy can be found at www.graduatecatalog.ucf.edu.
Graduate Faculty Appointments
UCF tenured or tenure track faculty, or ranked faculty on continuing appointments may participate as Associate or Full graduate faculty. A complete list of the Graduate Faculty may be found at the Graduate Catalog website www.graduatecatalog.ucf.edu/GradFaculty. These faculty members usually hold a terminal degree in a discipline related to their area of participation and also possess current research and/or creative experience in their area of expertise since the last program review. Usually full members have more research experience and experience mentoring graduate students through service on thesis or doctoral committees than associate members. However, Associate Graduate Faculty members can be nominated for full-status after acquiring additional thesis/dissertation committee experience. Please note that the teaching credentials of Graduate Faculty must still be certified by the Office of Faculty Affairs if serving as an instructor of record in a course.
In brief their privileges are as follows:
- Associate Graduate Faculty: May teach graduate courses and serve as a member and co-chair of both thesis and dissertation advisory committees in conjunction with a chair. They may also serve as a chair of a thesis advisory committee.
- Full Graduate Faculty: Must possess experience mentoring graduate students usually through service on thesis/ dissertation committees. In addition to serving any of the roles of Associate Graduate Faculty, they may also serve as a chair of a dissertation advisory committee.
Graduate Faculty Scholars
Graduate Faculty Scholars are either UCF faculty on temporary appointments (e.g. adjuncts, post doctoral fellows, etc.) or individuals not employed by UCF but possessing considerable expertise in an area of participation. Graduate faculty scholars may serve as members or co-chairs of thesis or dissertation advisory committees if they have evidence of current research or creative experiences, and may teach graduate courses as an Instructor of Record if so certified by the Office of Faculty Affairs.
Graduate Faculty Appointment Process
All participants in graduate-level instruction must first be nominated for appointment as a Graduate Faculty Scholar or Graduate Faculty by one of the UCF graduate programs. Thereafter, they will be evaluated for reappointment by the Graduate Council Program Review Committee whenever the nominating program is reviewed by the university as part of the seven-year program review cycle.
Requests for appointments must use the nomination form (Nomination and Appointment to Graduate Faculty and Graduate Faculty Scholar). The nomination must subsequently be endorsed by the graduate program director, the chair of the unit overseeing the program (and the academic college, if required) and forwarded to the College of Graduate Studies.
The last unit responsible for endorsing the nominee (i.e., either the department or college if required) should submit the signed form (in PDF) and a recent curriculum vitae (in MS WORD or PDF) of the nominee as attachments to email@example.com. NOTE: For newly hired individuals, the nomination form SHOULD NOT be included with the hiring package, but sent directly to the College of Graduate Studies after acquiring the required endorsements.
Nominations will be reviewed and appointments made by the Vice Provost and Dean of the College of Graduate Studies. Once appointed, any member of the Graduate Faculty or Graduate Faculty Scholar may be approved for participating in any thesis or dissertation advisory committee at the university if so approved by that graduate program committee without the need to submit any additional paperwork to the College of Graduate Studies.
Best Practices in Selecting Graduate Faculty Committee Members for Advisory Committees
We are encouraging with the new graduate faculty regulations that those graduate faculty approved by the university may chair a dissertation or thesis for any graduate program where they have the expertise, as judged by the graduate program committee and department chair. Further, that any person who has the expertise may serve on a dissertation or thesis committee if recommended by the graduate program committee and department chair.
Only outside members that have a reasonable chance and a strong desire to attend the dissertation or thesis defense should be chosen as a member of a thesis or dissertation committee. Although one member of a dissertation committee is allowed to attend at a distance, with permission of the College of Graduate Studies, it is for an unexpected emergency and not something that is routinely planned for
Thesis committees should consist of three members, two of whom are in the department of the graduate program and one of whom is from outside the department. The outside person could be from another department or outside the university.
Avoiding Conflict of Interest
Absolutely no relatives of the student are allowed on thesis or dissertation committees in any capacity and no relatives of the student can directly employ the student at the university. Also graduate faculty and graduate faculty scholars should not have any personal or financial arrangements (including employment) that may pose a conflict of interest with a student whose these or dissertation committee they serve on.
Information to be Submitted with the Nomination
Vitas or resumes submitted with the graduate faculty or graduate faculty scholar nomination should contain the following information:
- Record of terminal degree or other evidence that justifies their appointment as a graduate faculty or graduate faculty scholar
- Record of teaching experience showing the graduate courses taught in the last seven years
For those who will have supervisory or membership responsibilities (more than teaching only):
- Record of students supervised or committees served on for the last seven years
- Evidence of national or international recognition of scholarly research or creative productivity. Continuing scholarship and creative activity for the last seven years are evidenced and recognized through publications, presentations, performances, exhibits, awards and competitions. Other considerations include a continuing fulfillment of professional obligations through, for example, manuscript review, journal editorship, and national advisory and review panels.
- In disciplines where funding is essential to the success of the thesis or dissertation work, evidence of acquiring funds (and appropriate facilities) sufficient to support the research of graduate students is expected when supervising the student’s research as a chair or co-chair of a committee.
And specifically, for a graduate faculty scholar, the following should be put in a cover memo attached to the vita or resume:
- Listing of graduate courses that they will teach and an indication of the time period over which these courses will be taught
- Listing of supervisory committees for which the graduate faculty scholar will serve and the approximate time commitment for this
The Dissertation Advisory Committee Form is the vehicle by which a graduate program informs the College of Graduate Studies about the formation or revision of a doctoral dissertation advisory committee. The form may be found at www.admin.graduate.ucf.edu/formsnfiles.
The Thesis Advisory Committee Form is the vehicle by which the program informs the College of Graduate Studies about the formation or revision of a thesis committee.
Details concerning Thesis Advisory Committees can be found in the Graduate Catalog at www.graduatecatalog.ucf.edu/content/policies.aspx?id=5708#ThesisRequirements.